Employees and work arrangements

Work arrangements

UCLA is planning for triple-capacity rooms in on-campus housing for fall term, and about 80% of courses will be offered in person. To support this higher level of operation, we anticipate that overall campus employee density will increase substantially but will still be less than normal. Faculty should plan to teach in person in the fall, with limited exceptions.

With this in mind, UCLA has created an online Campus Ramp-Up Planning Guide to help departments prepare to expand operations and to let faculty and staff know what they can expect, whether working on campus, remotely or in a hybrid fashion, and an online FlexWork Guide for Managers (PDF) to assist managers and supervisors in implementing flexible, supportive working arrangements for employees.  

Our planning target for departments this September is to have 50–75% of employees working in person, although some units involved in education delivery and support activities might approach 100%. We ask for employees’ patience as we continue to navigate this return to on-campus work.

Decisions about which employees and functions will shift back to campus — and in which order — will be made by each department, as we recognize that each functional area has its unique needs. Department heads, managers and supervisors are encouraged to allow those who can continue to perform their duties effectively from remote locations to do so.

Schedules may include FlexWork arrangements in which groups of employees alternate working on site and from home. We are excited about the ways in which this can help improve quality of life for our employees, reduce our environmental impact and create additional space on the UCLA campus.

Departments should provide the appropriate computer equipment for staff members who are working primarily from home; these employees will be responsible for supplying their own internet and communications connections.

Faculty and staff requesting an accommodation from in-person work should contact Employee Disability Management Services. Further information on accommodations is available in this report.

Remote work furniture allowance

Employees who will be working remotely three days a week or more for at least the next year are eligible to select an office chair and height-adjustable desk for their home workstation. To qualify for the allowance, employees must sign a FlexWork agreement, with their department’s approval. The cost of the furniture will be funded centrally. Read the full message.

UCLA will also provide up to $1,400 in reimbursement to employees who meet this qualification and who purchased chairs and desks that conform to the university’s ergonomic guidelines between March 20, 2020, and June 30, 2021.

Technology purchases, such as computers and monitors, are not included as part of this program. This furniture purchased under this allowance remains the property of UCLA and must be returned upon the employee’s separation from the university.

Parking arrangements

It is conceivable that many returning employees who formerly used public transportation or UCLA’s various transportation services may instead choose to drive to campus. To alleviate any potential pressure on parking capacity, we will be working to design plans that strategically stagger the days various employees working hybrid in-person/remote schedules come to campus.

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