Note: Our plans to end mandatory surveillance testing on May 1 for those up to date on their vaccinations have changed. Testing will continue for all students, faculty and staff until further notice. Read more.

Faculty should familiarize themselves with these spring quarter teaching and health and safety updates.


Health and safety checklist: What do I need to do?

Our collective adherence to UCLA’s on-campus health and safety protocols will help us make this quarter success. Here are the key requirements:

  • Complete a daily symptom check
    Fill out the Symptom Monitoring Survey each morning on the web or using the UCLA Mobile app and receive your clearance certificate.
  • Wear a mask
    Well-fitting masks are required in all indoor spaces on campus, including classrooms, libraries and labs, for faculty members who are not up up to date on their COVID-19 vaccinations. Masks are no longer required — but are still strongly recommended — for those who are up to date.
  • Test for COVID
    Currently, all faculty are required to test on campus once a week. Get the details on how and where to test and what to do if you test positive.


Fully remote faculty: Faculty working fully remotely must update their status one time within the Symptom Monitoring and Vaccination Verification Survey to indicate to indicate they are fully remote as soon as possible.

Faculty returning to campus: Faculty who have been working remotely but are now returning to campus on a full-time or hybrid basis must complete the Symptom Monitoring and Vaccination Verification System survey to update their work status. Returning faculty will also need to upload proof of their vaccination/booster status or request an exception if they have not yet done so.

For a full list of our health and safety protocols, see our UCLA COVID protocols page.



Classes and instruction


The great majority of courses — roughly 80% — are being taught in person, and nearly all faculty members are expected to teach on campus. There are currently no caps on the number of students allowed in a classroom beyond normal room capacities, although some larger lecture courses are being conducted remotely (with their discussion sections being held primarily in person).


Pivoting to hybrid or remote instruction

Significant changes in the public health landscape could require UCLA to again make changes to instruction — including adjusting classroom density or enrollment limits or shifting to hybrid or remote instruction. Our COVID-19 Pivot Plan and Decision Matrix (PDF) describes the criteria that will inform possible changes in our operations.

In the event of a move to hybrid or remote instruction, please keep in mind that the campus learning management system has transitioned from Moodle to Canvas. UCLA’s Keep Teaching—Winter 2022 website offers succinct and helpful guidance to help you get a basic Canvas course website ready for remote teaching.



Guidance on instruction and classroom management

Regardless of the size or location of their on-campus class, instructors should remember to check the COVID-19 Clearance Portal daily to make sure that students attending their class have completed the mandatory Symptom Monitoring Survey and are cleared to be on campus. They should also remind students who are not up to date on their COVID-19 vaccinations to wear a well-fitting mask at all times. (Masks, while not required for those who are up to date on vaccinations, are still strongly recommended.)


Accommodating students who can’t attend class

While in-person learning will be the norm, instructors should aim to create course structures that are flexible enough to accommodate frequent student absences due to COVID-19. You will not be expected to teach in two different modalities, but consistent with last quarter’s guidance (PDF), we encourage you to adopt some strategies that have already been successfully used by instructors and appreciated by students.

  • Recording and livestreaming lectures
    Whenever possible, make asynchronous video or audio recordings of course lectures available to students (see: Recording an empty Zoom meeting). You may also decide to livestream lectures by Zoom (making sure to turn on real-time automatic captioning). Check to see what audio-video recording capabilities your classroom has, or reach out to the UCLA Center for Advancement of Teaching for information on alternative options.
  • Grading and attendance
    In light of COVID, instructors should reconsider grading schemes based on attendance or in-class participation. Alternative, asynchronous activities may offer more effective — and less logistically challenging — ways to engage students. At a minimum, instructors will need to offer students who miss class due to illness ways to make up participation and attendance points.

    It is recommended that instructors design class assessments that can easily be completed by students who were absent and that can be transferred to a remote environment if remote instruction becomes necessary. (The “Short Guide to Inclusive Remote Teaching” on UCLA’s Keep Teaching–Pedagogy website and the Teaching Resources and Recommendations guide offer some helpful tips.) 

For a host of excellent resources on how to use technology effectively for teaching, learning and assessment, see:


If you are ill or test positive for COVID

It is likely that during the course of the term, some instructors will develop symptoms or test positive for COVID-19 and will be required to isolate or quarantine, per UCLA guidelines — or they may be required to travel for work or another reason.

In these cases, you may teach up to two classes in a row remotely without prior authorization. Any shift to remote instruction that extends beyond two classes and lasts up to two weeks requires the approval of the department chair and/or dean; a change lasting longer than two weeks requires final approval from UCLA COVID-19 Response and Recovery Task Force’s Education Working Group.

Rather than shifting briefly to remote instruction, you may want to ask a fellow faculty member, co-instructor or teaching assistant to lead one or more or your classes if you will be unavailable.

(Please keep in mind that if, as an instructor, you test positive for COVID-19 through the UCLA campus surveillance testing program or are identified as a close contact of an infected person, you will be contacted by campus health officials with information on isolation and quarantine and when it is safe to return to work. If you are experiencing COVID-19–related symptoms, have tested positive outside of UCLA or believe you have been in contact with an infected person, either on or off campus, contact the UCLA COVID Call Center at 310-267-3300 or covidcallcenter@mednet.ucla.edu.)


Accessibility for students with disabilities

UCLA is committed to ensuring that students with disabilities have an equal opportunity to participate in the rich academic experience UCLA offers. The UCLA Center for Accessible Education will work closely with these students and their instructors to determine appropriate accommodations and develop a plan tailored to the needs of students in each their courses.

The UCLA Office of Information Technology’s Disabilities and Computing Program also helps to ensure that faculty and students are aware of accessible best practices and that academic content is available and understandable to all.  


Dealing with violations of campus COVID protocols

There may be times when a student, after being reminded, continues to ignore campus health and safety protocols, including masking, symptom monitoring and other requirements.

Instructors are encouraged to report repeat violations to the Office of Student Conduct at dean@saonet.ucla.edu or 310-825-387. In addition, reports of violations may be made anonymously through UCLA’s whistleblower hotline at 800-403-4744. Reports of violations will generally be processed within one business day, and a determination will be made whether the violation was willful or not.

Students with willful violations, repeated violations or violations believed to have resulted in COVID-19 infections will face disciplinary measures up to and including exclusion from campus.

In general, instructors should do what they can to de-escalate situations of noncompliance, but it may be necessary to ask a noncompliant student to leave the classroom. If a student refuses to leave, instructors can consider ending the class or shifting to remote instruction for the day, although they are reminded to consider whether the risk posed by a noncompliant student justifies the learning disruption. All such instances should be reported, as above, to the Office of Student Conduct.

If faculty members or TAs demonstrate repeated noncompliance with health and safety protocols, a complaint can be made to the instructor’s department chair, divisional dean, academic personnel officer or the dean of students.

For full details of UCLA’s protocol on compliance and violations, see Compliance With Safety Measures (PDF).



COVID dashboards


Vaccination rates and confirmed COVID cases dashboard
UCLA provides regular updates on the number of students, faculty and staff — both on and off campus — who have been confirmed by medical professionals to have COVID-19. Consistent with the protocols for infectious disease response, anyone identified within our campus community as being at risk of COVID-19 as a result of exposure to an infected person will be notified if they need to quarantine and be tested.

COVID-19 case notification (PDF)
UCLA’s case dashboard keeps those on campus informed if they were present in a UCLA building where someone who tested positive for COVID-19 had been. When UCLA receives notice of a positive case, the dashboard is updated and an email is sent to those who indicated in the Symptom Monitoring Survey that they would be present in the related facility on that day.



Campus research operations


UCLA research has largely returned to pre-pandemic conditions, with few exceptions. While many of the 2020–21 restrictions on research activities, travel, field work, and community-based activities have been lifted, it remains critical that individuals participating in research on campus continue to follow the public health mitigations that remain in effect. This includes wearing face masks, completing the required symptom monitoring survey each day on campus, verifying their vaccination and booster status, and participating in COVID-19 testing.

All researchers (faculty, staff and students) should familiarize themselves with and follow the safety protocols in laboratories, studios, libraries or performance spaces. Contact EH&S Field Research Safety regarding safety protocols for field and community-based research. Contact your department for safety protocols in performance spaces. 

For more information, see our Campus Research Operations page.



COVID, paid leave options and vacation days


Paid leave and COVID

In addition to making use of regular accrued leave and other paid leave, faculty now have the option of taking emergency paid sick leave.

The University of California is offering employees— including exclusively represented employees — who are unable to work as a result of COVID-19 a new allotment of emergency paid sick leave, which is available for use immediately. Full-time employees may take up to 80 hours of emergency leave, and part-time employees may take up to the two-week equivalent, while receiving their regular rate of pay.

An employee may request EPSL by speaking to their supervisor or by submitting a completed emergency leave request form (PDF) to their supervisor. Emergency leave has now been extended through Sept. 30, 2022.  

If an employee took any leave between Jan. 1, 2021, and March 28, 2021, for one or more of the emergency leave–qualifying reasons but was not paid as described above, the employee may submit a retroactive request to use emergency leave.

Employees are encouraged to contact their local human resources representative at UCLA for more information about paid leave related to COVID-19.


Accrued vacation days and COVID

Because of increased workloads and COVID-19–related restrictions, many policy-covered faculty members have been unable to take time off and have accrued the maximum allowable vacation leave.

The UC has approved a second extension of the temporary exception to PPSM-2.210 (Absence from Work), which allows policy-covered staff employees additional time to take vacation leave in order to bring their vacation accrual balances below the maximum. The exception deadline has been extended to June 30, 2022. During the exception period, employees whose balances exceed the maximum will continue to accrue vacation leave.

Under the policy, departments are encouraged to work with employees to bring their balances below the maximum by the exception deadline. Effective July 1, 2022, employees who are over the maximum vacation leave accrual limit will stop accruing additional hours.

For more on UC policies in response to COVID-19, visit UC’s coronavirus updates for employees page. You can also contact Campus Human Resources or your departmental HR representative for details. 



Benefits and retirement


The University of California provides updates for UC faculty members on how their health, welfare and retirement benefits plans may be affected by the COVID-19 pandemic. For more information, contact your UCLA human resources representative



Medical treatment at UCLA Health facilities


In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California are open, including imaging and interventional centers. Precautions against COVID-19 are in place at all locations. Employees who are UCLA Health patients should contact their doctor directly or call 800-825-2631 to schedule an appointment.

Video visits: For ease and convenience, patients can schedule video visits with their doctor. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.

Prescriptions and medication: All UCLA retail pharmacies are currently operating and can be reached at 310-206-3784.

For more information on appointments and other health-related topics, visit UCLA Health’s website

UCLA Health visitor guidelines: Hospitals and clinics require that visitors wear a face mask at all times and strongly recommend that all visitors are vaccinated and have received a booster, if eligible. Visitors coming to hospitals or clinics for multiple consecutive days may be required to provide proof of a negative COVID-19 test. Learn more here.



Well-being and counseling


Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.

Further resources are available on this site’s Emotional, Social and Physical Well-Being page.



Information for health faculty


Faculty at UCLA Health and the David Geffen School of Medicine at UCLA — working both on campus and remotely — should refer to the following resources for details on work, research, leave and other topics:

For questions related to work, benefits and other resources, UCLA Health employees should visit UCLA Health’s human resources page.

UCLA Health and the David Geffen School of Medicine at UCLA have established a COVID-19 Wellness and Mental Health Workgroup to provide emotional support for UCLA Health staff and faculty working on the front lines of the pandemic.

Recommended COVID-19 resources

For journalists

UCLA faculty members are available for interviews with news media on a wide range of topics related to COVID-19, including public health and epidemiology, virology and vaccines, mental health, education, law, politics and the economy.

UCLA COVID-19 experts UCLA COVID-19 news stories

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