What is the status of classes and instruction?
- Fall 2020 update: In response to guidelines issued by the Los Angeles County Department of Public Health, UCLA will be moving to remote-only instruction for the fall, with the exception of a handful of in-person or hybrid courses that provide training for students preparing for essential workforce jobs and which cannot be conducted remotely. These include certain advanced, required classes in health and medicine, emergency services, social work, the sciences and engineering. Read the full message.
- Academic units have been advised to provide a wide range of remote courses to ensure that all students have access to the classes they need to make progress toward their academic degrees.
Health and safety precautions for fall 2020
- Required asymptomatic COVID-19 testing: Testing is required for all students living in university housing or participating in on-site or hybrid classes, as well as for faculty, staff, or teaching assistants involved in teaching on site. Tests will be provided at no cost, and contact tracing protocols will be in place when anyone tests positive. Detailed information on required testing is available on our Prevention, Testing and Treatment page.
- For those who will be on campus in fall, protocols and procedures are in place to help reduce the spread of the virus. Infection control measures include physical distancing, de-densifying campus spaces, and frequent cleaning of residence halls and other facilities.
- Cloth face coverings are required indoors and outdoors for anyone on campus, per guidelines from local and state health authorities.
- Daily symptom checks are required for anyone coming to campus or living in on-campus housing. More information on the campus’s symptom monitoring protocol is available online for students (PDF); staff and faculty performing non-healthcare work on campus (PDF); third-party contract workers (PDF); and essential visitors (PDF).
- As part of the Bruin Public Health Campus Ambassadors program, ambassadors will regularly be stationed at key points throughout the campus to provide information and guidance and to ensure that UCLA’s health and safety protocols are being followed.
- For further details on UCLA’s public health and safety protocols, please see the COVID-19 Public Health Mitigation Requirements page (PDF).
- UCLA’s first focus this fall is on education and the development of a collaborative community of compliance to help reduce the spread of COVID-19. While we hope all members or our campus community will assist in these efforts, necessary procedures will be in place (PDF) for enforcing compliance if individuals refuse to abide by the public health mitigation measures issued by campus.
Currently, what should I do before coming onto campus?
- Prior to returning to campus to work, faculty will be required to complete a 12-minute online course called “Returning to Work on Campus,” which provides information on UCLA’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
- Faculty will receive an email invitation with a link to the online course in the Campus Learning Management System. Those who do not have a campus email account will receive hard copies of the materials with instructions on how to complete the course.
- Faculty who are already working on campus must complete the training by July 31. For all other faculty, the course must be completed before you return to work on campus or in other UCLA facilities, or by Dec. 31, whichever occurs first.
What happens if someone tests positive?
- Students and faculty tested through the Ashe Center will be notified by the center of a positive result. Isolation and contact tracing protocols will be implemented immediately.
- In addition, any UCLA community member who develops symptoms or receives a positive test result for COVID-19 is obligated to self-isolate and to contact the the Ashe Center COVID-19 Hotline at 310-206-6217 (for students) or the UCLA Infectious Disease Hotline at 310-267-3300 (for faculty, staff and volunteers).
- If a student, staff or faculty member is confirmed to have COVID-19, medical professionals at UCLA or the Los Angeles County Department of Public Health will investigate to determine who is considered to have been in “close contact” with that person, contact them and ask them to self-isolate and schedule a test, if appropriate. Relevant deans, vice provosts, vice chancellors, directors and department chairs will be notified of any positive case within their areas of responsibility.
- For detailed information, see UCLA’s standard notification procedures page (PDF).
When will the campus completely reopen?
- UCLA officials are closely monitoring the situation and relevant communications from county, state and federal authorities. They will continue to provide information on any new developments that would impact the campus and take action to ensure the health and safety of the Bruin community.
- On June 30, faculty who have been able to work from home successfully were asked to continue doing so until Jan. 4, 2021. Read the full message.
Resources for remote teaching
- From Sept. 14 to Oct. 2, UCLA’s campus-wide remote teaching forum will help support faculty as they transition their classes to a remote format for fall. Zoom workshops and special sessions will address course development, lessons learned from spring quarter and faculty collaboration.
- UCLA’s twin Keep Teaching sites — one on remote teaching and one on remote technology resources — cover everything from hardware and software to shaping online courses, teaching strategies, Zoom lecturing, proctoring exams and student assessment.
- A Beginner’s Guide to Remote Instruction provides comprehensive step-by-step instruction for faculty and TAs teaching remotely for the first time. That guide is part of Resources for Teaching Remotely, which goes into further detail on the pedagogical and technological aspects of remote instruction.
- The Shifting to Remote Teaching table offers helpful teaching tips and and links for faculty and TAs based on their remote instruction experience and the amount of time they have to prepare their courses.
- UCLA’s Planning for Academic Continuity page is the campus’s central hub for up-to-date news and resources related to remote instruction. Faculty are encouraged to check the site regularly for the latest on technology, teaching strategies and messages from the campus administration pertaining to online learning.
- The Copyright Concerns and Remote Teaching page addresses copyright issues around remote instruction, including instructors recording video of themselves, the use audio and video resources in lectures, and sharing copies of course material with students.
- UCLA offers ongoing online teaching workshops for faculty and TAs, as well as quarterly training workshops for TAs.
- Campus IT Services provides a list of IT support resources for each division, school, department and unit.
- Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
Safety and security for remote learning environments
- To help members of the UCLA community manage Zoom security — including preventing unwanted intrusions during remote classes and meetings — the Office of the Administrative Vice Chancellor has published guidance on Zoom security settings.
- UCLA Information Technology Services also provides guidance on Zoom updates, including which of the platform’s features are approved for use at UCLA.
Educational accessibility for students with disabilities
- The UCLA Center for Accessible Education website assists faculty in making accommodations for students with disabilities. It provides information on viewing students’ accommodation letters, changes to exam and classroom accommodation procedures, making recorded lectures available to students, and other topics.
- The UCLA Office of Information Technology’s Disabilities and Computing Program helps to ensure that faculty and students are aware of accessible best practices and that academic content is available and understandable to all.
What is the status of intercollegiate athletics?
- The Pac-12 Conference announced Aug. 11 that as a result of the threat of COVID-19, all sports competitions will be postponed through the end of the 2020 calendar year. The conference will examine the possibility of a return to play in the new year.
- Members of UCLA’s athletics teams will remain enrolled in classes, will retain allotted scholarship funding, and will continue to have access to practice facilities and support services.
- Phase 2 of the campus’s research ramp-up plan went into effect on June 8. According to an announcement from the Office of the Vice Chancellor for Research, this phase will see the gradual resumption of research activities while maintaining personnel density on campus of 10% to 25% of the normal rate.
- Department chairs and deans must approve the resumption of all on-campus research and field work. For detailed information, visit the UCLA Research Ramp-up website, which provides instructions for submitting research operational plans for approval.
- The Vice Chancellor for Research has also published the full Guidelines for UCLA Research Ramp-up (PDF), which includes the principles for resuming research and information about future phases of the ramp-up.
- On June 30, the Administrative Vice Chancellor’s Office announced that the campus was extending remote work for those positions that can be successfully performed remotely through Jan. 4, 2021. Staff should confirm with their supervisors whether this extension applies to them.
- The UCLA Office of Research Administration website maintains a page that includes helpful links to UCLA and extramural resources for information about research activities and research grants, as well as links to federal research agencies’ and prominent grant-making foundations’ COVID-19 information pages.
- Questions about UCLA research activities during the COVID-19 pandemic, including plans to ramp up research, may be emailed to firstname.lastname@example.org.
Impact of COVID-19 on employment and salaries
- No layoffs through Jan. 15, 2021: On Aug. 14, the Office of the Chancellor announced that UCLA will have no pandemic-related indefinite or temporary layoffs for career employees through at least Jan. 15, 2021. This is provided that employees in areas where there is a lack of available work are willing to accept other work duties — which will be offered at the same level of pay and benefits. Read the full message.
- On May 18, in order to respond to the significant financial impacts of the coronavirus pandemic, the UC Office of the President announced a systemwide pay freeze for policy-covered employees for the 2020–21 fiscal year.
- The measure includes a systemwide freeze on salary scales for policy-covered, non-student academic appointees. The announcement noted that to ensure a stable faculty pipeline and maintain the university’s teaching and research enterprise, the regular academic peer-review merit advancement program will continue.
- University of California FAQs on COVID-related budget and personnel actions (PDF)
Paid leave options related to COVID-19
- In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19.
- The UC Office of the President announced March 16 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
- The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
- This chart (PDF) lays out the various leave options available. For further information, visit Campus Human Resources and read its employee FAQ page regarding COVID-19 and staff.
- In late July, UC implemented Emergency Paid Sick Leave and Expanded Family and Medical Leave policies related to COVID-19. Under these policies, employees may take leave for six specific reasons during the period April 1 through Dec. 31, 2020.
COVID-19 and accrued vacation days
- Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
- A new policy announced June 29 grants these employees additional time (retroactively, from June 1 until Dec. 31, 2020) to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
- For further information, employees should contact Campus Human Resources or their departmental representative.
Is medical treatment sill available at UCLA Health facilities?
- In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, faculty should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
- Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
- Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
- For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.
This crisis has increased my stress and anxiety. What can I do?
- Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.