COVID-19 vaccines at UCLA
Currently, the Pfizer, Moderna and Johnson & Johnson vaccines have been authorized for use by the U.S. Food and Drug Administration, and vaccinations are available for members of the campus community through UCLA Health and state and local health agencies.
- UCLA Health’s COVID-19 vaccine information hub provides the most up-to-date details about the vaccines and answers to dozens of questions about vaccine safety, effectiveness and distribution.
- Vaccinations for the campus community: The University of California has announced a proposed policy that would require all UC faculty, staff, academic appointees and students accessing campus facilities this fall to be vaccinated, subject to limited medical and religious exemptions. For more on the proposed policy and specific information on vaccinations for UCLA faculty, staff and students, visit this site’s Vaccines at UCLA page.
- Vaccine town halls: UCLA is hosting a series of town halls and other events to keep the campus informed about the vaccination process, vaccine development and related topics. Visit our Vaccine Town Halls page for information on upcoming events and videos of past events.
Status of classes and instruction
Spring 2021: Spring quarter instruction will continue to be delivered almost entirely remotely, as outlined in January. A limited number of courses necessary to train students for essential workforce positions will be offered in person or in a hybrid format.
In addition, with Los Angeles County entering a less restrictive tier of the state’s four-tier reopening blueprint, campus leaders have announced tentative plans to transition a small number of other classes to in-person instruction for the spring quarter.
Academic departments should notify students of any transitions to in-person offerings and identify alternatives to in-person attendance for those who are unable to come to campus.
For further details about UCLA’s instructional plans for spring, summer and fall 2021, visit our UCLA Return to Campus page.
Expansion of campus services and activities
At this time, the campus remains closed to the general public, pursuant to public health orders. Only people who are engaged in essential campus operations or other approved campus activities, are attending approved in-person courses, or are receiving care at UCLA hospitals and clinics are permitted.
Expansion of campus services: With Los Angeles County moving into the least restrictive yellow tier of the state’s four-tier reopening blueprint, campus leaders have announced the limited expansion of certain on-campus services and activities, including some libraries, outdoor learning spaces, dining halls, recreation facilities and museums. For further details, visit our UCLA Return to Campus page.
UCLA officials continue to monitoring the progression of COVID-19 and the vaccination process while adhering to guidance from local and state public health authorities. Updates on new developments affecting the campus or the status of campus operations will be provided as they become available.
Campus health and safety precautions
Required asymptomatic COVID-19 testing: Testing is required for all faculty and TAs teaching, working or living on campus. Detailed information on UCLA’s testing program — including what happens in the case of a positive test — is available on our Prevention, Testing and Treatment page.
General mitigation measures: For those members of the UCLA community who will be on campus, protocols and procedures are in place to help reduce the spread of the virus. Measures include physical distancing, de-densifying campus spaces and frequent cleaning of residence halls and other facilities. Cloth face coverings are required indoors and outdoors for anyone on campus, per guidelines from local and state health authorities.
Symptom monitoring program: Daily symptom checks are required for all faculty members and TAs coming to campus or living in on-campus housing. More information on the campus’s symptom monitoring protocol is available online for staff and faculty performing non-healthcare work on campus (PDF).
COVID-19 case dashboard: UCLA’s COVID-19 case dashboard (DOCX) keeps those on campus informed if they were present in a UCLA building where someone who tested positive for COVID-19 had been. When UCLA receives notice of a positive case, the dashboard is updated and an email is sent to those who indicated in their symptom monitoring survey that they would be present in the related facility. Emails are sent to both campus and UCLA Health employees.
Bruin Ambassadors: As part of the Bruin Public Health Campus Ambassadors program, ambassadors are stationed at key points throughout the campus to provide information and guidance.
For further details on UCLA’s public health and safety protocols, please see the COVID-19 Public Health Mitigation Requirements page (PDF).
What to do before coming onto campus
All UCLA faculty members must complete a 15-minute online state-mandated COVID-19 prevention training module before returning to on-site work or by June 30, 2021, whichever comes first.
Currently, all faculty members who come to campus for any purpose — including class, work or other activities — are also required to complete a COVID-19 symptom monitoring survey.
- The survey, which can be done on a smartphone, tablet or computer, should take no more than five minutes.
- Faculty will need to receive a clearance certificate from the survey to enter campus grounds or facilities — except for their own campus residence. Alternately, they’ll be directed to call the Ashe Student Health & Wellness Center hotline at 310-206-6217 for instructions. Information about individuals’ symptoms is kept confidential.
Resources for remote teaching
UCLA’s twin Keep Teaching sites — one on remote teaching and one on remote technology resources — cover everything from hardware and software to shaping online courses, teaching strategies, Zoom lecturing, proctoring exams and student assessment.
A Beginner’s Guide to Remote Instruction provides comprehensive step-by-step instruction for faculty and TAs teaching remotely for the first time. That guide is part of Resources for Teaching Remotely, which goes into further detail on the pedagogical and technological aspects of remote instruction.
The Shifting to Remote Teaching table offers helpful teaching tips and and links for faculty and TAs based on their remote instruction experience and the amount of time they have to prepare their courses.
UCLA’s Planning for Academic Continuity page is the campus’s central hub for up-to-date news and resources related to remote instruction. Faculty are encouraged to check the site regularly for the latest on technology, teaching strategies and messages from the campus administration pertaining to online learning.
The Copyright Concerns and Remote Teaching page addresses copyright issues around remote instruction, including instructors recording video of themselves, the use audio and video resources in lectures, and sharing copies of course material with students.
Campus IT Services provides a list of IT support resources for each division, school, department and unit.
Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
Faculty course materials: While print reserves are currently not available from the UCLA Library for instructional purposes, library staff will help faculty and instructors obtain electronic materials for their courses. In some cases, they will digitize content from library-owned materials and provide them to faculty and instructors through course management systems. For further information on course materials, visit the library’s Information for Instructors page. To submit digitization requests, see the Faculty Reserves page.
The UCLA Library also provides research assistance and other support for instructors.
Guidance on working remotely
Although the gradual expansion of on-campus services and activities will require some employees to return to in-person work in spring, the vast majority of employees currently working remotely should expect to continue doing so through at least June 30, 2021. For more information, visit our UCLA Return to Campus page.
Planning is underway to develop more permanent flexible work options for those staff members who are able to continue working effectively from home.
Safety and security for remote learning environments
To help members of the UCLA community manage Zoom security — including preventing unwanted intrusions during remote classes and meetings — the Office of the Administrative Vice Chancellor has published guidance on Zoom security settings.
UCLA Information Technology Services also provides guidance on Zoom updates, including which of the platform’s features are approved for use at UCLA.
Educational accessibility for students with disabilities
The UCLA Center for Accessible Education website assists faculty in making accommodations for students with disabilities. It provides information on viewing students’ accommodation letters, changes to exam and classroom accommodation procedures, making recorded lectures available to students, and other topics.
The UCLA Office of Information Technology’s Disabilities and Computing Program helps to ensure that faculty and students are aware of accessible best practices and that academic content is available and understandable to all.
Campus research operations
March 15, 2021, update: UCLA’s COVID-19 Response and Recovery Task has determined that campus research activities can ramp up from Phase 2 to Phase 3 (as outlined in UCLA’s research ramp-up guidelines). See the full message for details.
- All principal investigators who intend to initiate or continue research after March 15, 2021 — including laboratory-based research, and research and creative activities in North Campus — must submit a new Phase 3 research operational plan (ROP) listing all personnel and outlining strategies for maintaining a safe environment. Phase 3 ROPs must be approved by the appropriate department chair, dean or dean’s designee. (All Phase 2 ROPs were voided on March 31, 2021, and original ROPs can no longer be amended.)
- Details on new Phase 3 requirements for laboratories and studios, research activities, clinical trials, human subjects research, fieldwork, community-based research and the involvement of undergraduate students in research are outlined in this letter from the Office of the Vice Chancellor for Research.
- Instructions for submitting new ROPs can be found at research operational plan FAQs (PDF).
Are libraries open?
The Charles E. Young Research Library, the Hugh and Hazel Darling Law Library and the Louise M. Darling Biomedical Library are currently open at reduced capacity to UCLA students, faculty and staff. The Library Special Collections Ahmanson–Murphy Reading Room also will soon open with limited seating and hours.
Seat reservations are required for these spaces (see law library access), and entrants to these buildings will be required to wear a face covering, show their BruinCard and a COVID-19 symptom-monitoring clearance certificate, and present their seat reservation confirmation.
Additional libraries are expected to open in phases, first at 25% capacity and ramping up to 50% as restrictions are loosened.
While most UCLA Library buildings remain closed, the libraries continue to provide an array of resources for students, faculty and instructors.
Additional research and teaching support for both students and faculty can be found here.
Impact of COVID-19 on employment and salaries
No layoffs: UCLA will have no pandemic-related layoffs for career employees through the end of the fiscal year, June 30, 2021.
Pay freeze: In response to the significant financial impacts of the pandemic, the UC Office of the President announced a systemwide pay freeze for policy-covered employees for the 2020–21 fiscal year.
The pay-freeze measure includes a systemwide freeze on salary scales for policy-covered, non-student academic appointees. However, in order to ensure a stable faculty pipeline and maintain the university’s teaching and research enterprise, the regular academic peer-review merit advancement program will continue.
For more information, see University of California FAQs on COVID-related budget and personnel actions (PDF).
Paid leave options related to COVID-19
In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19:
- The UC Office of the President announced Nov. 12 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
- The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
To provide relief for policy-covered, full-time faculty members who are spending at least 50% of their time caring for dependents of any age — whether children, adults or elders — UCLA has introduced a policy change that will allow them to apply for modified academic duties. More information on Interim COVID-Related Dependent Care Modified Duties can be found in this program description (PDF), and application forms are available (PDF). Read the full message from campus leadership (PDF).
COVID-19 and accrued vacation days
Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
A policy announced June 29, 2020, grants these employees additional time (retroactively, from June 1 until Dec. 31, 2020) to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
- Under the policy, departments are encouraged to work with employees to bring their balances below the maximum by June 30, 2021. Effective July 1, 2021, employees who are over the maximum vacation leave accrual limit will stop accruing additional hours.
For further information, employees should contact Campus Human Resources or their departmental representative.
Is medical treatment sill available at UCLA Health facilities?
In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, faculty should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.
Where can I turn for counseling?
Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.
Further resources are available on this site’s Emotional, Social and Physical Well-Being page.