What is the status of classes and instruction?
- Winter 2020 update: In response to guidelines issued by the Los Angeles County Department of Public Health at the recommendation of the campus COVID-19 Response and Recovery Task Force, UCLA will continue with the plans put in place for fall, offering remote-only instruction for the winter quarter, with the exception of a handful of in-person or hybrid courses that provide training for students preparing for essential workforce jobs. Read the full message.
- Academic units have been advised to provide a wide range of remote courses to ensure that all students have access to the classes they need to make progress toward their academic degrees.
Current health and safety precautions
- Required asymptomatic COVID-19 testing: Testing is required for all students living in university housing or participating in on-site or hybrid classes, as well as for faculty, staff or teaching assistants who are teaching, working or living on campus. Tests will be provided at no cost, and contact tracing protocols will be in place when anyone tests positive. Detailed information on required testing is available on our Prevention, Testing and Treatment page.
- All members of the University of California community, including all employees, are required to receive an influenza immunization before Nov. 1, 2020. Flu vaccine FAQ.
- For those members of the UCLA community who will be on campus, protocols and procedures are in place to help reduce the spread of the virus. Infection control measures include physical distancing, de-densifying campus spaces, and frequent cleaning of residence halls and other facilities.
- Cloth face coverings are required indoors and outdoors for anyone on campus, per guidelines from local and state health authorities.
- Daily symptom checks are required for anyone coming to campus or living in on-campus housing. More information on the campus’s symptom monitoring protocol is available online for students (PDF); staff and faculty performing non-healthcare work on campus (PDF); third-party contract workers (PDF); and essential visitors (PDF).
- As part of the Bruin Public Health Campus Ambassadors program, ambassadors will regularly be stationed at key points throughout the campus to provide information and guidance and to ensure that UCLA’s health and safety protocols are being followed.
- For further details on UCLA’s public health and safety protocols, please see the COVID-19 Public Health Mitigation Requirements page (PDF).
- UCLA’s first focus is on education and the development of a collaborative community of compliance to help reduce the spread of COVID-19. While we hope all members or our campus community will assist in these efforts, necessary procedures will be in place (PDF) for enforcing compliance if individuals refuse to abide by the public health mitigation measures issued by campus.
Currently, what should I do before coming onto campus?
- All members of the University of California community, including all employees, are required to receive an influenza immunization before Nov. 1, 2020. Flu vaccine FAQ.
- Prior to returning to campus to work, faculty will be required to complete a 12-minute online course called “Returning to Work on Campus,” which provides information on UCLA’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
- Faculty will receive an email invitation with a link to the online course in the Campus Learning Management System. Those who do not have a campus email account will receive hard copies of the materials with instructions on how to complete the course.
- Faculty who are already working on campus must complete the training by July 31. For all other faculty, the course must be completed before you return to work on campus or in other UCLA facilities, or by Dec. 31, whichever occurs first.
What happens if someone tests positive?
- Students and faculty tested through the Ashe Center will be notified by the center of a positive result. Isolation and contact tracing protocols will be implemented immediately.
- Individuals who have been diagnosed with or who are likely to have COVID-19 are required to self-isolate per the Los Angeles County Department of Public Health emergency isolation order and to contact the UCLA COVID call center at 310-267-3300 (for faculty, staff and volunteers) or email email@example.com (for non-affiliates who have been on campus).
- If the UCLA COVID Call Center is closed:
- Don’t go to work or report to campus until you have received instruction on the return to work date from the UCLA COVID Call Center.
- Call and leave a message at the call center (310-267-3300) so that a nurse can contact you.
- Notify your supervisor that you are not cleared for work.
- Contact your primary care physician for advice, or go to urgent care or the Ronald Reagan UCLA Medical Center emergency department if symptoms require urgent medical care.
- If a student, staff or faculty member is confirmed to have COVID-19, UCLA’s Exposure Management Team will investigate to determine who is considered a “close contact” to that person, contact them and ask them to self-isolate and schedule a test, if appropriate. Individuals who have been in close contact (within 6 feet for more than 15 minutes) with a person who was diagnosed or was likely to have COVID-19 will be required to self-quarantine per the L.A. County Department of Public Health emergency quarantine order.
- Relevant deans, vice provosts, vice chancellors, directors and department chairs will be notified of any positive case within their areas of responsibility.
- For detailed information, see see UCLA’s standard notification procedures page (PDF).
When will the campus completely reopen?
- UCLA officials continue to closely monitor the progression of COVID-19 and adhere to guidance from local, state and national public health authorities. The campus will provide updates to the Bruin community on any new developments that would affect the campus or the status of campus operations.
- On Sept. 29, faculty who have been able to work from home successfully were asked to continue doing so until March 19, 2021. Read the full message.
- On Oct. 26, UCLA announced that the winter quarter would be remote-only instruction with the exception of a limited number of in-person or hybrid courses necessary to train students for essential workforce positions.
- UCLA leadership has developed a four-phase strategic plan for a potential resumption of normal campus operations at some point in the future, including a return to onsite instruction, living and working. This plan is outlined in our COVID-19 Back to School and Safer Return to On-Site Work During COVID-19 guides.
Resources for remote teaching
- UCLA’s twin Keep Teaching sites — one on remote teaching and one on remote technology resources — cover everything from hardware and software to shaping online courses, teaching strategies, Zoom lecturing, proctoring exams and student assessment.
- A Beginner’s Guide to Remote Instruction provides comprehensive step-by-step instruction for faculty and TAs teaching remotely for the first time. That guide is part of Resources for Teaching Remotely, which goes into further detail on the pedagogical and technological aspects of remote instruction.
- The Shifting to Remote Teaching table offers helpful teaching tips and and links for faculty and TAs based on their remote instruction experience and the amount of time they have to prepare their courses.
- UCLA’s Planning for Academic Continuity page is the campus’s central hub for up-to-date news and resources related to remote instruction. Faculty are encouraged to check the site regularly for the latest on technology, teaching strategies and messages from the campus administration pertaining to online learning.
- The Copyright Concerns and Remote Teaching page addresses copyright issues around remote instruction, including instructors recording video of themselves, the use audio and video resources in lectures, and sharing copies of course material with students.
- UCLA offers ongoing online teaching workshops for faculty and TAs, as well as quarterly training workshops for TAs.
- Campus IT Services provides a list of IT support resources for each division, school, department and unit.
- Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
- Faculty course materials: While print reserves are currently not available from the UCLA Library for instructional purposes, library staff will help faculty and instructors obtain electronic materials for their courses. In some cases, they will digitize content from library-owned materials and provide them to faculty and instructors through course management systems. For further information on course materials, visit the library’s Information for Instructors page. To submit digitization requests, see the Faculty Reserves page.
- The UCLA Library also provides research assistance and other support for instructors.
Guidance for faculty on working remotely
- Remote work has been extended: The Administrative Vice Chancellor’s Office announced Sept. 29 that the campus is extending remote work for positions that can be successfully performed remotely through March 19, 2021. Faculty should confirm with their supervisors whether this extension applies to them.
Safety and security for remote learning environments
- To help members of the UCLA community manage Zoom security — including preventing unwanted intrusions during remote classes and meetings — the Office of the Administrative Vice Chancellor has published guidance on Zoom security settings.
- UCLA Information Technology Services also provides guidance on Zoom updates, including which of the platform’s features are approved for use at UCLA.
Educational accessibility for students with disabilities
- The UCLA Center for Accessible Education website assists faculty in making accommodations for students with disabilities. It provides information on viewing students’ accommodation letters, changes to exam and classroom accommodation procedures, making recorded lectures available to students, and other topics.
- The UCLA Office of Information Technology’s Disabilities and Computing Program helps to ensure that faculty and students are aware of accessible best practices and that academic content is available and understandable to all.
What is the status of intercollegiate athletics?
- Rolling back its initial plan to postpone all sports through the end of the 2020 calendar year, the Pac-12 Conference announced Sept. 24 that it will allow football, basketball and winter sports to resume Nov. 6 for those teams that have the necessary state and local health approvals.
- Regardless of the status of Pac-12 competition, members of UCLA’s athletics teams will remain enrolled in classes, will retain allotted scholarship funding and will continue to have access to practice facilities and support services.
- Phase 2 of the campus’s research ramp-up plan went into effect on June 8. According to an announcement from the Office of the Vice Chancellor for Research, this phase will see the gradual resumption of research activities while maintaining personnel density on campus of 10% to 25% of the normal rate.
- Department chairs and deans must approve the resumption of all on-campus research and field work. For detailed information, visit the UCLA Research Ramp-up website, which provides instructions for submitting research operational plans for approval.
- The Vice Chancellor for Research has also published the full Guidelines for UCLA Research Ramp-up (PDF), which includes the principles for resuming research and information about future phases of the ramp-up.
- The Administrative Vice Chancellor’s Office announced Sept. 29 that the campus is extending remote work for positions that can be successfully performed remotely through March 19, 2021. Faculty should confirm with their supervisors whether this extension applies to them.
- The UCLA Office of Research Administration website maintains a page that includes helpful links to UCLA and extramural resources for information about research activities and research grants, as well as links to federal research agencies’ and prominent grant-making foundations’ COVID-19 information pages.
- Questions about UCLA research activities during the COVID-19 pandemic, including plans to ramp up research, may be emailed to firstname.lastname@example.org.
Impact of COVID-19 on employment and salaries
- No layoffs through June 30, 2021: On Nov. 23, 2020, the Office of the Chancellor announced that UCLA will have no pandemic-related layoffs for career employees through the end of the fiscal year, June 30, 2021. Read the full message.
- On May 18, 2020, in order to respond to the significant financial impacts of the coronavirus pandemic, the UC Office of the President announced a systemwide pay freeze for policy-covered employees for the 2020–21 fiscal year.
- The measure includes a systemwide freeze on salary scales for policy-covered, non-student academic appointees. The announcement noted that to ensure a stable faculty pipeline and maintain the university’s teaching and research enterprise, the regular academic peer-review merit advancement program will continue.
- University of California FAQs on COVID-related budget and personnel actions (PDF)
Paid leave options related to COVID-19
- In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19.
- The UC Office of the President announced Nov. 12 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
- The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
- This chart (PDF) lays out the various leave options available. For further information, visit Campus Human Resources and read its employee FAQ page regarding COVID-19 and staff.
- In late July, UC implemented Emergency Paid Sick Leave and Expanded Family and Medical Leave policies related to COVID-19. Under these policies, employees may take leave for six specific reasons during the period April 1 through Dec. 31, 2020.
- To provide relief for policy-covered, full-time faculty members who are spending at least 50% of their time caring for dependents of any age — whether children, adults or elders — UCLA has introduced a policy change that will allow them to apply for modified academic duties. More information on Interim COVID-Related Dependent Care Modified Duties can be found in this program description (PDF), and application forms are available (PDF). Read the full message from campus leadership (PDF).
COVID-19 and accrued vacation days
- Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
- A new policy announced June 29 grants these employees additional time (retroactively, from June 1 until Dec. 31, 2020) to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
- For further information, employees should contact Campus Human Resources or their departmental representative.
Is medical treatment sill available at UCLA Health facilities?
- In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, faculty should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
- Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
- Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
- For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.
This crisis has increased my stress and anxiety. What can I do?
- Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.