COVID-19 vaccines at UCLA
Currently, the Pfizer, Moderna and Johnson & Johnson vaccines have been authorized for use by the U.S. Food and Drug Administration, and vaccinations are available for members of the campus community through UCLA Health and state and local health agencies.
- UCLA Health’s COVID-19 vaccine information hub provides the most up-to-date details about the vaccines and answers to dozens of common questions about vaccine safety, effectiveness, scheduling and distribution.
- Vaccinations for the campus community: The University of California has announced a proposed policy that would require all UC faculty, staff, academic appointees and students accessing campus facilities this fall to be vaccinated, subject to limited medical and religious exemptions. For more on the proposed policy and specific information on vaccinations for UCLA faculty, staff and students, visit this site’s Vaccines at UCLA page.
- Vaccine town halls: UCLA is hosting a series of town halls and other events to keep the campus informed about the vaccination process, vaccine development and related topics. Visit our Vaccine Town Halls page for information on upcoming events and videos of past events.
Expansion of campus services and activities
At this time, the campus remains closed to the general public, pursuant to public health orders. Only people who are engaged in essential campus operations or other approved campus activities, are attending approved in-person courses, or are receiving care at UCLA hospitals and clinics are permitted.
Expansion of campus services: With Los Angeles County moving into a less restrictive tier of the state’s four-tier reopening blueprint, campus leaders have announced the limited expansion of certain on-campus services and activities, including some libraries, outdoor learning spaces, dining halls, recreation facilities and museums. For further details, visit our UCLA Return to Campus page.
Although the gradual expansion of on-campus services and activities may require some staff to return to in-person work in spring, the vast majority of employees currently working remotely should expect to continue doing so through the end of August.
UCLA officials continue to monitoring the progression of COVID-19 and the vaccination process while adhering to guidance from local and state public health authorities. Updates on new developments affecting the campus or the status of campus operations will be provided as they become available.
Campus health and safety precautions
Required asymptomatic COVID-19 testing: Testing is required for all staff members working on campus. Detailed information on UCLA’s testing program — including what happens in the case of a positive test — is available on our Prevention, Testing and Treatment page.
General mitigation measures: For those members of the UCLA community who will be on campus, protocols and procedures are in place to help reduce the spread of the virus. Measures include physical distancing, de-densifying campus spaces and frequent cleaning of residence halls and other facilities. Cloth face coverings are required indoors and outdoors for anyone on campus, per guidelines from local and state health authorities.
Symptom monitoring program: Daily symptom checks are required for all staff members coming to campus. More information on the campus’s symptom monitoring protocol is available online for staff and faculty performing non-healthcare work on campus (PDF).
COVID-19 case dashboard: UCLA’s COVID-19 case dashboard (DOCX) keeps those on campus informed if they were present in a UCLA building where someone who tested positive for COVID-19 had been. When UCLA receives notice of a positive case, the dashboard is updated and an email is sent to those who indicated in their symptom monitoring survey that they would be present in the related facility. Emails are sent to both campus and UCLA Health employees.
Bruin Ambassadors: As part of the Bruin Public Health Campus Ambassadors program, ambassadors are stationed at key points throughout the campus to provide information and guidance.
For further details on UCLA’s public health and safety protocols, please see the COVID-19 Public Health Mitigation Requirements page (PDF).
What to do before coming onto campus
All UCLA and UCLA Health staff members, including student workers, must complete a 15-minute online state-mandated COVID-19 prevention training module before returning to on-site work or by June 30, 2021, whichever comes first.
Currently, all employees who come to campus for any purpose — including work or other activities — are required to complete a COVID-19 symptom monitoring survey.
- The survey, which can be done on a smartphone, tablet or computer, should take no more than five minutes.
- Faculty will need to receive a clearance certificate from the survey to enter campus grounds or facilities — except for their own campus residence. Alternately, they’ll be directed to call the Ashe Student Health & Wellness Center hotline at 310-206-6217 for instructions. Information about individuals’ symptoms is kept confidential.
Guidance on working remotely
Remote work: Although the gradual expansion of on-campus services and activities will require some employees to return to in-person work in spring, the vast majority of employees currently working remotely should expect to continue doing so through at least June 30, 2021. For more information, visit the UCLA Return to Campus page.
Remote technology: The UCLA IT Support Center’s Connect at Home page has information on using Zoom, Slack, VPNs and other remote technologies. The campus also has a wide-ranging set of tips on how to work effectively from home, as well as ergonomic advice on setting up a home workstation. Additional resources are available below.
- UCLA Campus Human Resources has provided staff with guidelines for telecommuting, as well as resources for employees, managers and supervisors on working remotely.
- Campus IT Services provides a list of IT support resources for each division, school, department and unit.
- Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
Campus research operations
March 15, 2021, update: UCLA’s COVID-19 Response and Recovery Task has determined that campus research activities can ramp up from Phase 2 to Phase 3 (as outlined in UCLA’s research ramp-up guidelines). See the full message for details.
- All principal investigators who intend to initiate or continue research after March 15, 2021 — including laboratory-based research, and research and creative activities in North Campus — must submit a new Phase 3 research operational plan (ROP) listing all personnel and outlining strategies for maintaining a safe environment. Phase 3 ROPs must be approved by the appropriate department chair, dean or dean’s designee. (All Phase 2 ROPs were voided on March 31, 2021, and original ROPs can no longer be amended.)
- Details on new Phase 3 requirements for laboratories and studios, research activities, clinical trials, human subjects research, fieldwork, community-based research and the involvement of undergraduate students in research are outlined in this letter from the Office of the Vice Chancellor for Research.
- Instructions for submitting new ROPs can be found at research operational plan FAQs (PDF).
Impact of COVID-19 on employment and salaries
No layoffs: UCLA will have no pandemic-related layoffs for career employees through the end of the fiscal year, June 30, 2021.
Pay freeze: In response to the significant financial impacts of the pandemic, the UC Office of the President announced a systemwide pay freeze for policy-covered employees for the 2020–21 fiscal year.
The pay-freeze measure includes a systemwide freeze on salary scales for policy-covered, non-student academic appointees. However, in order to ensure a stable faculty pipeline and maintain the university’s teaching and research enterprise, the regular academic peer-review merit advancement program will continue.
For more information, see University of California FAQs on COVID-related budget and personnel actions (PDF).
Paid leave options related to COVID-19
In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19:
- The UC Office of the President announced Nov. 12 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
- The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
COVID-19 and accrued vacation days
Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
A policy announced June 29, 2020, grants these employees additional time (retroactively, from June 1 until Dec. 31, 2020) to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
- Under the policy, departments are encouraged to work with employees to bring their balances below the maximum by June 30, 2021. Effective July 1, 2021, employees who are over the maximum vacation leave accrual limit will stop accruing additional hours.
For further information, employees should contact Campus Human Resources or their departmental representative.
Benefits and retirement
The University of California provides updates for UC employees on how their health, welfare and retirement benefits plans may be affected by the COVID-19 pandemic. For more information, contact your UCLA human resources representative.
Is medical treatment still available at UCLA Health facilities?
In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, faculty should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.
Where can I turn for counseling?
Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.
Further resources are available on this site’s Emotional, Social and Physical Well-Being page.
Information for health care workers and other staff on campus
For staff remaining on campus full time or part time, refer to the “What should I do if I’m working on campus?” section of this FAQ page and to this communication (PDF) from the Administrative Vice Chancellor for basic guidance on physical distancing, symptom monitoring and other safety precautions.
For questions related to work, benefits and other resources, UCLA Health employees should visit UCLA Health’s human resources page.
UCLA Health and the David Geffen School of Medicine at UCLA have established a COVID-19 Wellness and Mental Health Workgroup to provide emotional support for UCLA Health staff and faculty working on the front lines of the pandemic.