Is the campus open to staff?
- The campus has suspended all nonessential operations. During this time, UCLA will operate with minimum staffing to support essential services, including health care, emergency responders, essential research and other core functions. Staff working remotely are expected to do so in coordination with their supervisors.
- On June 30, staff who have been able to work from home successfully were asked to continue doing so until Jan. 4, 2021. Read the full message.
- See the complete list of available campus services.
What do I have to do before returning to campus?
- Prior to returning to campus to work, all staff (excluding UCLA Health employees) will be required to complete a 12-minute online course called “Returning to Work on Campus,” which provides information on UCLA’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
- Staff will receive an email invitation with a link to the online course in the Campus Learning Management System. Those who do not have a campus email account will receive hard copies of the materials with instructions on how to complete the course.
- Employees who are already working on campus must complete the training by July 31. For all other employees, the course must be completed before you return to work on campus or in other UCLA facilities, or by December 31, whichever occurs first.
When will the campus completely reopen?
- UCLA officials are closely monitoring the situation and relevant communications from county, state and federal authorities. They will continue to provide information on any new developments that would impact the campus and take action to ensure the health and safety of the Bruin community.
What happens if someone tests positive?
- Any UCLA community member who develops symptoms or receives a positive test result for COVID-19 is obligated to self-isolate and to contact the UCLA Infectious Disease Hotline at 310-267-3300 (for faculty, staff and volunteers) or the Ashe Center COVID-19 Hotline at 310-206-6217 (for students).
- If a student, staff or faculty member is confirmed to have COVID-19, medical professionals at UCLA or the Los Angeles County Department of Public Health will investigate to determine who is considered a “close contact” to that person, contact them and ask them to self-isolate and schedule a test, if appropriate. Relevant deans, vice provosts, vice chancellors, directors and department chairs will be notified of any positive case within their areas of responsibility.
- More information on notification procedures from the Administrative Vice Chancellor and Vice Chancellor for Research and Creative Activities.
Guidance for staff on working remotely
- Remote work has been extended: The Administrative Vice Chancellor’s Office announced June 30 that the campus was extending remote work for positions that can be successfully performed remotely through Jan. 4, 2021. Staff should confirm with their supervisors whether this extension applies to them.
- Using remote technology: The UCLA IT Support Center’s Tools for Working Remotely and Helping Staff Connect at Home pages have information on using Zoom, Slack, VPNs and other remote technologies. The campus also has a wide-ranging set of tips on how to work effectively from home, as well as ergonomic advice on setting up a home workstation.
- UCLA Campus Human Resources has provided staff with guidelines for telecommuting, as well as resources for employees, managers and supervisors on working remotely.
- Campus IT Services provides a list of IT support resources for each division, school, department and unit.
- Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
- Phase 2 of the campus’s research ramp-up plan went into effect on June 8. According to an announcement from the Office of the Vice Chancellor for Research, this phase will see the gradual resumption of research activities while maintaining personnel density on campus of 10% to 25% of the normal rate.
- Department chairs and deans must approve the resumption of all on-campus research and field work. For detailed information, visit the UCLA Research Ramp-up website, which provides instructions for submitting research operational plans for approval.
- The Vice Chancellor for Research has also published the full Guidelines for UCLA Research Ramp-up (PDF), which includes the principles for resuming research and information about future phases of the ramp-up.
- The UCLA Office of Research Administration website maintains a page that includes helpful links to UCLA and extramural resources for information about research activities and research grants, as well as links to federal research agencies’ and prominent grant-making foundations’ COVID-19 information pages.
- Questions about UCLA research activities during the COVID-19 pandemic, including plans to ramp up research, may be emailed to firstname.lastname@example.org.
Impact of COVID-19 on employment and salaries
- No layoffs through Jan. 15, 2021: On Aug. 14, the Office of the Chancellor announced that UCLA will have no pandemic-related indefinite or temporary layoffs for career employees through at least Jan. 15, 2021. This is provided that employees in areas where there is a lack of available work are willing to accept other work duties — which will be offered at the same level of pay and benefits. Read the full message.
- Salary freeze for fiscal year 2020–21: The UC Office of the President announced May 18 that as a result of the financial impacts of the pandemic, the university and its individual campuses would be instituting a systemwide pay freeze for policy-covered staff through June 30, 2021. An accompanying Q&A (PDF) provides details on the salary freeze and the ongoing budgetary uncertainties.
- As a result of the COVID-19–related financial disruption, hiring for staff positions is subject to a revised review process outlined here.
Paid leave options related to COVID-19
- In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19.
- The UC Office of the President announced July 24 that policy-covered staff may use accrued sick leave if they are unable to work or telework because their children are not able to physically attend their school or place of care due to COVID-19 precautions. A similar policy may be made available to represented employees, subject to collective bargaining.
- The UC Office of the President announced March 16 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
- The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
- This chart (PDF) lays out the various leave options available. For further information, visit Campus Human Resources and read its employee FAQ page regarding COVID-19 and staff.
- In late July, UC implemented Emergency Paid Sick Leave and Expanded Family and Medical Leave policies related to COVID-19. Under these policies, employees may take leave for six specific reasons during the period April 1 through Dec. 31, 2020.
COVID-19 and accrued vacation days
- Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
- A new policy announced June 29 grants these employees additional time (retroactively, from June 1 until Dec. 31, 2020) to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
- For further information, employees should contact Campus Human Resources or their departmental representative.
Has the COVID-19 crisis affected benefits and retirement?
- The University of California provides updates for UC employees on how their health, welfare and retirement benefits plans may be affected by the COVID-19 pandemic. For more information, contact your UCLA human resources representative.
Is medical treatment still available at UCLA Health facilities?
- In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, staff should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
- Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
- Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
- For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.
The crisis has increased my stress and anxiety. What can I do?
- Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.
Information for health care workers and other staff on campus
- For staff remaining on campus full time or part time, refer to the “What should I do if I’m working on campus?” section of this FAQ page and to this communication (PDF) from the Administrative Vice Chancellor for basic guidance on physical distancing, symptom monitoring and other safety precautions.
- For questions related to work, benefits and other resources, UCLA Health employees should visit UCLA Health’s human resources page.
- UCLA Health and the David Geffen School of Medicine at UCLA have established a COVID-19 Wellness and Mental Health Workgroup to provide emotional support for UCLA Health staff and faculty working on the front lines of the pandemic.