Information for staff

Information about campus operations, working remotely, paid leave options, job security, benefits, health care and other important employee-related topics. Information specifically for UCLA health care workers and other staff who remain on campus is included at the end of the FAQ.

Is the campus open to staff?

  • The campus has suspended all nonessential operations. During this time, UCLA will operate with minimum staffing to support essential services, including health care, emergency responders, essential research and other core functions. Staff working remotely are expected to do so in coordination with their supervisors.
  • On Sept. 29, staff who have been able to work from home successfully were asked to continue doing so until March 19, 2021. Read the full message.
  • See the complete list of available campus services.

Health and safety precautions for fall 2020

  • Required asymptomatic COVID-19 testing: Testing is required for all students living in university housing or participating in on-site or hybrid classes, as well as for faculty, staff or teaching assistants who are teaching, working or living on campus. Tests will be provided at no cost, and contact tracing protocols will be in place when anyone tests positive. Detailed information on required testing is available on our Prevention, Testing and Treatment page.
  • All members of the University of California community, including all employees, are required to receive an influenza immunization before Nov. 1, 2020. Flu vaccine FAQ.
  • For those members of the UCLA community who will be on campus, protocols and procedures are in place to help reduce the spread of the virus. Infection control measures include physical distancing, de-densifying campus spaces, and frequent cleaning of residence halls and other facilities.
  • Cloth face coverings are required indoors and outdoors for anyone on campus, per guidelines from local and state health authorities.
  • Daily symptom checks are required for anyone coming to campus or living in on-campus housing. More information on the campus’s symptom monitoring protocol is available online for students (PDF)staff and faculty performing non-healthcare work on campus (PDF)third-party contract workers (PDF); and essential visitors (PDF).
  • As part of the Bruin Public Health Campus Ambassadors program, ambassadors will regularly be stationed at key points throughout the campus to provide information and guidance and to ensure that UCLA’s health and safety protocols are being followed.
  • For further details on UCLA’s public health and safety protocols, please see the COVID-19 Public Health Mitigation Requirements page (PDF).
  • UCLA’s first focus is on education and the development of a collaborative community of compliance to help reduce the spread of COVID-19. While we hope all members or our campus community will assist in these efforts, necessary procedures will be in place (PDF) for enforcing compliance if individuals refuse to abide by the public health mitigation measures issued by campus.

What do I have to do before returning to campus?

  • All staff who plan to come to campus for any purpose are required to take a survey each day to monitor themselves for symptoms of the coronavirus. UCLA will keep the information about individuals’ symptoms confidential, according to the symptom monitoring privacy policy (PDF). The information will only be shared with designated UCLA officials so that they may carry out their required duties in response to the pandemic.
  • All members of the University of California community, including all employees, are required to receive an influenza immunization before Nov. 1, 2020. Flu vaccine FAQ.
  • Prior to returning to campus to work, all staff (excluding UCLA Health employees) will be required to complete a 12-minute online course called “Returning to Work on Campus,” which provides information on UCLA’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
  • Staff will receive an email invitation with a link to the online course in the Campus Learning Management System. Those who do not have a campus email account will receive hard copies of the materials with instructions on how to complete the course.
  • Employees who are already working on campus must complete the training by July 31. For all other employees, the course must be completed before you return to work on campus or in other UCLA facilities, or by Dec. 31, whichever occurs first.

When will the campus completely reopen?

  • UCLA officials continue to closely monitor the progression of COVID-19 and adhere to guidance from local, state and national public health authorities. The campus will provide updates to the Bruin community on any new developments that would affect the campus or the status of campus operations.
  • On Oct. 26, UCLA announced that the winter quarter would be remote-only instruction with the exception of a limited number of in-person or hybrid courses necessary to train students for essential workforce positions.
  • UCLA leadership has developed a four-phase strategic plan for a potential resumption of normal campus operations at some point in the future, including a return to onsite instruction, living and working. This plan is outlined in our COVID-19 Back to School and Safer Return to On-Site Work During COVID-19 guides.

What happens if someone tests positive?

  • Individuals who have been diagnosed with or who are likely to have COVID-19 are required to self-isolate per the Los Angeles County Department of Public Health emergency isolation order and to contact the UCLA COVID call center at 310-267-3300 (for faculty, staff and volunteers) or email exposuremanagement@ashe.ucla.edu (for non-affiliates who have been on campus).
  • If the UCLA COVID Call Center is closed:
    1. Don’t go to work or report to campus until you have received instruction on the return to work date from the UCLA COVID Call Center.
    2. Call and leave a message at the call center (310-267-3300) so that a nurse can contact you.
    3. Notify your supervisor that you are not cleared for work. 
    4. Contact your primary care physician for advice, or go to urgent care or the Ronald Reagan UCLA Medical Center emergency department if symptoms require urgent medical care.
  • If a student, staff or faculty member is confirmed to have COVID-19, UCLA’s Exposure Management Team will investigate to determine who is considered a “close contact” to that person, contact them and ask them to self-isolate and schedule a test, if appropriate. Individuals who have been in close contact (within 6 feet for more than 15 minutes) with a person who was diagnosed or was likely to have COVID-19 will be required to self-quarantine per the L.A. County Department of Public Health emergency quarantine order.
  • Relevant deans, vice provosts, vice chancellors, directors and department chairs will be notified of any positive case within their areas of responsibility.
  • More information on notification procedures from the Administrative Vice Chancellor and Vice Chancellor for Research and Creative Activities.

Guidance for staff on working remotely

Research operations

  • Phase 2 of the campus’s research ramp-up plan went into effect on June 8. According to an announcement from the Office of the Vice Chancellor for Research, this phase will see the gradual resumption of research activities while maintaining personnel density on campus of 10% to 25% of the normal rate.
  • Department chairs and deans must approve the resumption of all on-campus research and field work. For detailed information, visit the UCLA Research Ramp-up website, which provides instructions for submitting research operational plans for approval.
  • The Vice Chancellor for Research has also published the full Guidelines for UCLA Research Ramp-up (PDF), which includes the principles for resuming research and information about future phases of the ramp-up.
  • The UCLA Office of Research Administration website maintains a page that includes helpful links to UCLA and extramural resources for information about research activities and research grants, as well as links to federal research agencies’ and prominent grant-making foundations’ COVID-19 information pages.
  • Questions about UCLA research activities during the COVID-19 pandemic, including plans to ramp up research, may be emailed to c19@research.ucla.edu.

Impact of COVID-19 on employment and salaries

  • No layoffs through June 30, 2021: On Nov. 23, 2020, the Office of the Chancellor announced that UCLA will have no pandemic-related layoffs for career employees through the end of the fiscal year, June 30, 2021. Read the full message.
  • Salary freeze for fiscal year 2020–21: The UC Office of the President announced May 18, 2020, that as a result of the financial impacts of the pandemic, the university and its individual campuses would be instituting a systemwide pay freeze for policy-covered staff through June 30, 2021. An accompanying Q&A (PDF) provides details on the salary freeze and the ongoing budgetary uncertainties.
  • As a result of the COVID-19–related financial disruption, hiring for staff positions is subject to a revised review process outlined here.

Paid leave options related to COVID-19

  • In addition to employees’ regular accrued leave and other paid leave, there are several options related to COVID-19.
  • The UC Office of the President announced July 24 that policy-covered staff may use accrued sick leave if they are unable to work or telework because their children are not able to physically attend their school or place of care due to COVID-19 precautions. A similar policy may be made available to represented employees, subject to collective bargaining.
  • The UC Office of the President announced Nov. 12 that all UC employees would be eligible to receive up to 128 hours (16 days) of additional paid administrative leave (PDF) if they are unable to work for COVID-19–related reasons, including their own illness, if they are caring for a sick family member or if child care concerns require them to be at home and make work untenable.
  • The federal Families First Coronavirus Response Act, which went into effect April 1, expands the options (PDF) for emergency paid sick leave (up to two weeks) and family medical leave (up to 12 weeks) for UC employees.
  • This chart (PDF) lays out the various leave options available. For further information, visit Campus Human Resources and read its employee FAQ page regarding COVID-19 and staff.
  • In late July, UC implemented Emergency Paid Sick Leave and Expanded Family and Medical Leave policies related to COVID-19. Under these policies, employees may take leave for six specific reasons during the period April 1 through Dec. 31, 2020.

COVID-19 and accrued vacation days

  • Because of increased workloads and COVID-19–related travel restrictions, many policy-covered employees have been unable to take time off and have now accrued the maximum allowable vacation leave.
  • A new policy announced June 29 granted these employees additional time originally until Dec. 31, 2020, but now extended until June 30, 2021 to use their vacation days in order to bring their accrual balance below the maximum. During this period, they will continue to accrue vacation leave.
  • For further information, employees should contact Campus Human Resources or their departmental representative. 

Has the COVID-19 crisis affected benefits and retirement?

Is medical treatment still available at UCLA Health facilities?

  • In-person visits: UCLA hospitals in Westwood and Santa Monica and clinics throughout Southern California remain open, including imaging and interventional centers. Rigorous infection-prevention policies are in place at all facilities. While UCLA Health continues to see and treat patients in person, staff should contact their doctor directly or call 800-825-2631 for guidance on in-person visits.
  • Video visits: Whenever it is safe and possible, patients and care providers are encouraged to schedule video visits. For information on video visits, patients can call their doctor’s office or 800-825-2631. Click here to learn more about video visits.
  • Prescriptions and medication: All UCLA retail pharmacies are operating during regular hours and can be reached at 310-206-DRUG. For more information, see UCLA Health’s FAQ on prescriptions (PDF).
  • For more information on appointments and other health-related topics, visit UCLA Health’s coronavirus FAQ page.

The crisis has increased my stress and anxiety. What can I do?

  • Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.

Information for health care workers and other staff on campus

  • For staff remaining on campus full time or part time, refer to the “What should I do if I’m working on campus?” section of this FAQ page and to this communication (PDF) from the Administrative Vice Chancellor for basic guidance on physical distancing, symptom monitoring and other safety precautions.
  • For questions related to work, benefits and other resources, UCLA Health employees should visit UCLA Health’s human resources page.
  • UCLA Health and the David Geffen School of Medicine at UCLA have established a COVID-19 Wellness and Mental Health Workgroup to provide emotional support for UCLA Health staff and faculty working on the front lines of the pandemic.

Recommended COVID-19 resources

UCLA Covid experts

For journalists

UCLA faculty members are available for interviews with news media on a wide range of topics related to COVID-19, including public health and epidemiology, virology and vaccines, mental health, education, law, politics and the economy.

UCLA COVID-19 experts UCLA COVID-19 news stories