Information for staff
This page covers the following topics:
- Current COVID-19 health requirements
- If you test positive for COVID-19
- Employee work arrangements
- Guidance for offices and workspaces
- COVID, leave and benefits
- Well-being resources
COVID health checklist: What do I need to do?
For all current COVID-19–related health requirements and recommendations — including information on vaccines, isolation and quarantine, and testing resources — please see:
If you or an employee tests positive for COVID
If you test positive on or off campus, you should contact UCLA Occupational Health, below. Likewise, if you are experiencing COVID-19 symptoms and have been in contact with an infected person, call the hotline.
For faculty and staff
UCLA Occupational Health
310-825-6771
covidcallcenter@mednet.ucla.edu
Campus health officials will then provide you with an individualized assessment, including instructions on isolation and further testing, and will notify individuals identified as close contacts (as capacity allows).
If the COVID-19 incident was work-related and the individual was admitted to the hospital over night for in-patient treatment beyond observation, the employees’ manager or supervisor should contact the UCLA Environment, Health and Safety Serious Injury Hotline at 310-825-9797.
Employee work arrangements
While many employees, particularly those from campus units and departments involved directly in education delivery and support of the campus’s physical operations, are working full-time on campus, a large number are currently working hybrid schedules or are completely remote.
Decisions on which employees are required to come to campus — and when — will be made by each department, as each functional area has its unique needs. Department heads, managers and supervisors should consider allowing employees who can perform their duties effectively on a hybrid schedule to do so.
Guidance on working from home
The UCLA IT Support Center’s Collaboration Tools page has information on using Zoom, Slack, VPNs and other remote technologies. The campus also has a wide-ranging set of tips on how to work effectively from home, as well as ergonomic advice on setting up a home workstation. In addition, Human Resources has provided resources for employees, managers and supervisors on working remotely.
Campus IT Services has a list of IT support resources for each division, school, department and unit. Hardware, software and accessories are available through the UCLA Computer Store, which offers academic discounts and has an in-depth knowledge of UCLA departments’ technology requirements.
Guidance for offices and workspaces
Basic health and safety requirements
For a list of current COVID-19 protocols for campus and workspaces, please see the UCLA protocols at a glance chart.
Workplace cleanings
Regular cleanings: UCLA Facilities Management performs cleanings and disinfection of all high-use common areas, restrooms and public spaces throughout campus — including office common areas and restrooms. Details on these cleanings is available here (PDF). For the cleaning of individual offices, units and departments can purchase cleaning packages through Facilities Management by submitting a facilities service request (please include “COVID” in the FAU project description).
Workplace meetings and remote technology
Because a significant number of employees are likely to be on a hybrid work schedule or completely remote, some offices in which employees are working in person may want to update their conference room audio-visual systems to accommodate those who are off site. UCLA’s IT Services has put together a set of technology recommendations based on room types, sizes and purposes to ease the burden of research and product selection. For more information, please contact IT services at help@it.ucla.edu or 310-267-4357.
Dealing with violations of COVID protocols
UCLA is focused on developing of a collaborative community of compliance to help reduce the spread of COVID-19. Supervisors and department heads should remember to remind employees to complete the daily Symptom Monitoring Survey, to wear masks at all times in the office and to follow other campus protocols.
There may be times when employees, after being reminded, continue to ignore campus health and safety protocols. If employees demonstrate repeated noncompliance with protocols, a complaint can be made to an employee’s supervisor or unit head. In addition, reports of violations may be made anonymously through UCLA’s whistleblower hotline at 800-403-4744.
A determination will be made whether an employee’s violation was willful or not. Employees with willful violations, repeated violations or violations believed to have resulted in COVID-19 infections will face disciplinary measures up to and including exclusion from campus.
For full details of UCLA’s protocol on compliance and violations, see Compliance With Safety Measures (PDF).
COVID, leave and benefits
For information on UC policies in response to COVID-19, visit UC’s coronavirus updates for employees page. UC also provides updates for staff members on how their health, welfare and retirement benefits plans may be affected by the COVID-19 pandemic. At UCLA, you can also contact Campus Human Resources or your departmental HR representative for details.
Staff at UCLA Health and the David Geffen School of Medicine at UCLA — working both on campus and remotely — should refer to the following resources for details on work, research, leave and other topics:
- DGSOM coronavirus information page
- UCLA Health employee resources page
- UCLA Campus Services’ health care employees page
For questions related to work, benefits and other resources, UCLA Health employees should visit UCLA Health’s human resources page.
Well-being and counseling
Employees are encouraged to contact UCLA’s Staff and Faculty Counseling Center, which offers online advice and telehealth sessions for UCLA staff and their families and significant others. The center can be reached at 310-794-0245.
Further resources are available on this site’s Emotional, Social and Physical Well-Being page.
UCLA Health and the David Geffen School of Medicine at UCLA have established a COVID-19 Wellness and Mental Health Workgroup to provide emotional support for UCLA Health staff and faculty working on the front lines of the pandemic.
