Guidance for resuming campus operations

COVID-19 Response and Recovery Task Force

To: Faculty and Staff

Dear colleagues:

As Los Angeles County recovers from the COVID-19 pandemic and access to vaccinations continues to increase, UCLA is beginning to gradually ramp up campus activity and operations. With this in mind, UCLA’s COVID-19 Response and Recovery Task Force has developed the following guidelines for departments as they produce plans to return to campus:

Resumption plans and facilities preparation

Remote work/FlexWork

As Chancellor Block and EVCP Carter recently announced, UCLA is planning a phased approach to return to campus. Some staff will need to return to campus before fall to support the ramp up of in-person instruction, while others will be able to continue to work remotely for the foreseeable future. As activities resume in the fall, those who can successfully continue to work remotely, at least on a hybrid/part-time basis, should continue to do so. This will assist in reducing the density in office environments.

To support the move from the emergency phase of COVID-19 to long-term planning at UCLA, the “Reinventing the UCLA Workplace of the Future” work group has developed recommendations on the new concept of FlexWork, which include:

  • Standards for expanding telecommuting options, along with other flexible work arrangements;
  • Recommendations on policy and practice changes necessary to ensure a productive and engaged staff to carry out the University’s mission; and
  • Guidance on resources and training that academic and staff administrators will need to continue to be successful in leading their teams in the remote work environment.

As departments begin to develop plans to ensure a safe return to campus, resources are available on the UCLA Telecommuting webpage, including information on best practices for scheduling hybrid telecommuting/remote work days evenly throughout the week to reduce office density and parking space demand. Further guidance will be forthcoming on implementing flexible work arrangements in the coming weeks. Town halls, including one next Wednesday, April 14, will be held to share additional information on implementing the new concept of FlexWork, as well as additional resources for a successful rollout of the program. In the next few weeks, department chairs and other managers will be surveyed to secure feedback on remote working plans and needs.

Travel and fieldwork

Only essential travel is permitted at this time. Conferences, workshops, and meetings are not considered essential activities. Travel is considered essential if the activity is critical to departmental operations or research, cannot be delayed and cannot be accommodated remotely.

In accordance with UCLA’s Phase 3 Research Ramp-Up and in light of UCOP’s updated travel guidance, recommendations for the resumption of fieldwork, research travel, and community-based research and creative activities has been outlined on the UCLA Research and Creative Activities website and should be thoroughly reviewed prior to submitting a corresponding Research Operational Plan (ROP). See Vice Chancellor Wakimoto’s April 8 communication for more details.

Travel by staff members is generally discouraged at this time and must be approved on an exception basis by the corresponding unit dean, vice provost or vice chancellor.

Please Note: All travel activities must adhere to the LACDPH Travel Advisory.

As we continue to navigate these unprecedented times, we thank you for your hard work and dedication to UCLA. If you have any questions on the above information, please contact covid19@ucla.edu.

Sincerely,

Michael J. Beck
Administrative Vice Chancellor
Co-chair, COVID-19 Response and Recovery Task Force

Michael Meranze
Immediate Past Chair, UCLA Academic Senate
Professor of History
Co-chair, COVID-19 Response and Recovery Task Force

Recommended COVID-19 resources

Covid Team

For journalists

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