Frequently asked questions
- February 2021 update: UCLA’s COVID-19 Response and Recovery Task Force has lifted the “hold in place” moratorium on new research activities that was instituted in December 2020. New research operational plans (ROPs) can now be submitted. Read the full statement.
- On-campus and field research activities already approved through the Vice Chancellor for Research’s ramp-up plan will continue according to the terms of the approved ROPs.
- New researchers can be added to approved plans as long as the total number of personnel in an approved ROP does not increase. Approved ROPs must be amended to reflect the new research personnel — instructions can be found at research operational plan FAQs (PDF).
- For more information about research operations, email firstname.lastname@example.org.
- The Administrative Vice Chancellor’s Office announced Jan. 11, 2021, that the campus is extending remote work for positions that can be successfully performed remotely through June 30, 2021. Faculty and staff should confirm with their supervisors whether this extension applies to them.
- On July 6, 2020, UCLA Library launched the Pilot Emergency Temporary Digitization on Request Service. The initial phase of the service focuses on scanning and delivering published book chapters and journal articles in the Library’s general print collections that have not been previously digitized. More information about the program.
Under UCLA Policy 992, any research group that plans to conduct research with SARS-CoV-2 must obtain Institutional Biosafety Committee approval prior to beginning any such research. As part of the IBC review process, a full risk assessment would be conducted to ensure worker safety and agent containment.
All UCLA Research Administration staff are working remotely, and all offices are open Monday through Friday, from 8 a.m. to 5 p.m.
Offices within UCLA Research Administration may be contacted through their individual websites:
- Contract & Grant Administration
- Extramural Fund Management
- Human Research Protection Program
- Research Safety & Animal Welfare
Certain research administration operations have been modified due to COVID-19:
- Monthly Research Administration Forum meetings are being held via Zoom.
- Protocols, proposals and awards involving COVID-19 studies are being expedited.
- Proposals are being submitted remotely.
- Awards are being processed remotely.
- Financial reports and invoices are being submitted remotely.
- Faculty compliance committees are meeting via Zoom.
Other operations have been suspended at this time:
- Animal Research Committee inspections and post-approval monitoring.
- Institutional Biosafety Committee meetings.
Research labs are expected to care for animals that are approved to be held in their labs and to conduct essential animal research. Research labs may contact the Division of Laboratory Animal Medicine at the David Geffen School of Medicine for help with these activities with the caveat that basic animal care and animal health are priorities.
According to the DLAM website, husbandry and animal health technicians are considered essential staff; the unit is staffed at 80% to 90% and is able to provide basic animal care and clinical care for all animals currently housed on campus. In addition, the division’s pharmacy remains open and can be reached at DLAMPharmacy@mednet.ucla.edu.
The DLAM website also provides tips for maintaining safe physical distance among research personnel and DLAM staff while animal research is underway. Before working alone in labs and procedure rooms, consider notifying your colleagues of the following:
- Where you’ll be (building and room numbers).
- What procedures you’ll be performing.
- When you plan to start work and when you anticipate finishing.
- How they can reach you in an emergency.
In addition, be sure to know how you can reach your colleagues in case you experience an emergency or other urgent situation while working alone. Additional information concerning laboratory animal research at UCLA may be found at the UCLA Animal Research Committee website.
- Research personnel reporting to campus must continue to follow public health mitigations such as physical distancing and wearing face coverings, complete the required symptom monitoring survey, and participate in regular COVID-19 testing and community screening as detailed in the UCLA COVID-19 Community Screening Protocol (PDF).
- Any researchers working on campus and not receiving regular email reminders about COVID-19 testing should sign up for UCLA’s Community Screening Program.
- UCLA Environment, Health & Safety’s website provides safety information for researchers, including guidance on physical distancing in research labs (PDF) and updates on chemical safety, biosafety, high-containment lab operations, and radiation and laser safety. The site also includes a link to a planning checklist for field research (PDF; sign-in required).
Questions about research during COVID-19 restrictions may be directed to the Office of the Vice Chancellor for Research and Creative Activities at email@example.com.