Frequently asked questions
- Phase 2 of the campus’s research ramp-up plan went into effect on June 8. According to an announcement from the Office of the Vice Chancellor for Research, this phase will see the gradual resumption of research activities while maintaining personnel density on campus of 10% to 25% of the normal rate.
- Department chairs and deans must approve the resumption of all on-campus research and field work. For details, including instructions for submitting research operational plans for approval, health and safety guidelines, and information for graduate students and postdoctoral scholars about returning to campus for research, visit the UCLA Research Ramp-up website.
- The Vice Chancellor for Research has also published the full Guidelines for UCLA Research Ramp-up (PDF), which includes the principles for resuming research and information about future phases of the ramp-up.
- On June 30, the Administrative Vice Chancellor’s Office announced that remote work will continue through Jan. 4 for those positions that can successfully be performed remotely.
- On July 6, UCLA Library launched the Pilot Emergency Temporary Digitization on Request Service on July 6. The initial phase of the service focuses on scanning and delivering published book chapters and journal articles in the Library’s general print collections that have not been previously digitized. More information about the program.
Under UCLA Policy 992, any research group that plans to conduct research with SARS-CoV-2 must obtain Institutional Biosafety Committee approval prior to beginning any such research. As part of the IBC review process, a full risk assessment would be conducted to ensure worker safety and agent containment.
All UCLA Research Administration staff are working remotely, and all offices are open Monday through Friday, from 8 a.m. to 5 p.m.
Offices within UCLA Research Administration may be contacted through their individual websites:
- Contract & Grant Administration
- Extramural Fund Management
- Human Research Protection Program
- Research Safety & Animal Welfare
Certain research administration operations have been modified due to COVID-19:
- Monthly Research Administration Forum meetings are being held via Zoom.
- Protocols, proposals and awards involving COVID-19 studies are being expedited.
- Proposals are being submitted remotely.
- Awards are being processed remotely.
- Financial reports and invoices are being submitted remotely.
- Faculty compliance committees are meeting via Zoom.
Other operations have been suspended at this time:
- Animal Research Committee inspections and post-approval monitoring.
- Institutional Biosafety Committee meetings.
Research labs are expected to care for animals that are approved to be held in their labs and to conduct essential animal research. Research labs may contact the Division of Laboratory Animal Medicine at the David Geffen School of Medicine for help with these activities with the caveat that basic animal care and animal health are priorities.
According to the DLAM website, husbandry and animal health technicians are considered essential staff; the unit is staffed at 80% to 90% and is able to provide basic animal care and clinical care for all animals currently housed on campus. In addition, the division’s pharmacy remains open and can be reached at DLAMPharmacy@mednet.ucla.edu.
The DLAM website also provides tips for maintaining safe physical distance among research personnel and DLAM staff while animal research is underway. Before working alone in labs and procedure rooms, consider notifying your colleagues of the following:
- Where you’ll be (building and room numbers).
- What procedures you’ll be performing.
- When you plan to start work and when you anticipate finishing.
- How they can reach you in an emergency.
In addition, be sure to know how you can reach your colleagues in case you experience an emergency or other urgent situation while working alone. Additional information concerning laboratory animal research at UCLA may be found at the UCLA Animal Research Committee website.
UCLA Environment, Health & Safety’s website provides safety information for researchers, including guidance on physical distancing in research labs (PDF) and updates on chemical safety, biosafety, high-containment lab operations, and radiation and laser safety. The site also includes a link to a planning checklist for field research (PDF; sign-in required).
Questions about research during COVID-19 restrictions may be directed to the Office of the Vice Chancellor for Research and Creative Activities at firstname.lastname@example.org.